Art Department Coordinator

As Art Department Co-ordinator you will support Art & Legal Department Manager to ensure that the artists have all necessary materials for production. You will monitor schedule, deliveries and communicate changes to ensure the information is accurate. You will be the principal production liaison between your team and other departments. Our ideal candidate will be a self-starter who is able to think proactively about production issues and quickly adjust and adapt when necessary. This is a fantastic opportunity to participate in the making of a major animated feature film.

Responsibilities:

• Work closely with the Art & Legal Departmant Manager to support the needs of the team of Artists and other department production staff.
• Co-ordinate and track the progression of assets throughout the art deparment, ensuring delivery schedule is met.
• Draft and manage distribution of all production paperwork, including creative notes, staffing schedules and turnover dates.
• Schedule and prepare meetings. Taking and distributing detailed creative notes for Art meetings and reviews.
• Update and maintain production data via the film’s production-tracking database (Shotgrid).
• Co-ordinate production travel and expense reports.
• Track crew timesheets, time off in lieu, overtime and leave.